Editorial Associate

Book Acquisitions

Duke University Press is seeking a capable and enthusiastic Editorial Associate, preferably with an advanced degree in a field of the humanities or social sciences, to assist the Editorial Director with book acquisitions in the humanities and social sciences.
The Editorial Associate is responsible for many essential tasks in the acquisitions process, including regular, direct correspondence with authors, involvement in reviewing and contracting for manuscripts, and preparing manuscripts for production. Applicants should possess strong communication and organizational skills and have a desire to learn the ins and outs of scholarly publishing. The ideal candidate also will exhibit the five characteristics expected of all Duke Press staff members; commitment to equity & inclusion, exceptional customer service, strong teamwork and collaboration, creative problem-solving, and continuous learning.
If interested in this opportunity please submit the University-required electronic application, including your résumé & cover letter, before close of the position at Noon on Friday, Nov. 22, 2019.

Job Description

Job Responsibilities:
I. Editorial Assistance
  1. Assist Editorial Director in the acquisition of manuscripts
• Screen manuscript proposals and help determine project feasibility
• Assist Editorial Director with the review process
• Draft rejection letters on behalf of the Editorial Director
  1. Coordinate review process
• Obtain peer reviews of proposals and manuscripts; communicate with reviewers and request honoraria payments
• Communicate with authors about manuscripts and art preparation
• Prepare manuscripts for transmittal into production; organize artwork and permissions; communicate with DUP production team about art and manuscript preparation
• Prepare materials for contract approval and Editorial Board Meetings; draft book descriptions for editorial board packets
II.  Administrative Responsibilities
  1. Prepare contracts, budget transmittal forms, travel forms and reviewer payments
  2. Interview, train, and supervise student workers
  3. Maintain editorial files and database records, while tracking projects through acquisition process
  4. Assist in preparations for team meetings and Press-wide meetings; distribute materials and set-up meeting room
III.  Other Duties
  1. Perform routine clerical duties, such as drafting and mailing letters, copying, and filing of correspondence
  2. Participate on Press-wide committees as needed
  3. Attend academic conferences to represent Duke University Press
Preferred Skills:
  1. An Advanced Degree in a Field of the Humanities or Social Sciences
  2. Ability to engage with academic work, regardless of the applicant’s main field of study
  3. Intellectual curiosity and capacity for creative thinking
  4. Experience juggling and prioritizing tasks, and managing multiple deadlines in a fast-paced work environment
  5. Excellent writing and communication skills
  6. Ability to work cooperatively with colleagues & authors

Training:  Business Correspondence; Office Procedures; Telephone Protocol; Microsoft Windows, MS Word or equivalent; MS Excel or equivalent.
Experience:  Commitment to equity & inclusion; exceptional customer service; strong teamwork and collaboration; creative problem-solving; commitment to continuous learning.

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Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status.