Securing Rights and Permissions.

This section will guide you through the process of securing permission to reprint material from another source or to use a specific image in your book.

    • As the author (or the editor of a collected work), you are responsible for acquiring any permissions needed for inclusion in your book of any artwork or written material that belongs to some other party. This section will guide you through the process of securing permissions, and we provide here some templates you can download for requesting permissions.

      It is important to note, however, that in some cases you may not need permission to use certain images or portions of text that belong to another party. Some material is in the public domain. In addition, Duke University Press strongly supports fair use. If you analyze an image or text in your work, we recommend that you discuss the issue of fair use with us before asking for permission to reproduce the material.

      We do require that you clear permissions for all images that you use to complement the text but that are not directly analyzed and for images from museum collections or archives, which almost always require permission. If you have questions about how to approach issues of fair use and copyright, you should contact your editor. In your contract you assure the Press that you have secured necessary permissions and that your work does not infringe anyone's copyright, and so you may wish to seek legal advice from university counsel before deciding whether you can claim fair use.

      Please submit a completed permissions log and all permissions documentation with your final manuscript.

    • Document Name Description Type
      Art + Permissions Log Provides an overview and template for documenting permissions for art and reprinted text in your book. XLS
      Permissions Guidelines This document outlines how to obtain and organize permissions for your book. PDF
      Publication Agreement Form required of contributors to a collected work for previously unpublished essays. PDF
      Permissions Letter Template to use when writing to a copyright holder. PDF
      Release Request Form for obtaining permission from interviewees or individuals depicted in photographs. PDF
    • Edited Collections

      If your book is an edited collection, then you are responsible for obtaining permission to use your contributors´┐Ż essays.

      For previously unpublished essays, you should have the contributors return signed copies of our publication agreement. After you have collected all of the agreement forms, please make a copy for you own files and return the originals to your editor.

      For previously published essays, you or the contributor may need to obtain permission from the copyright holder, if the copyright was transferred from the author to a publisher.

      If, as volume editor, you plan to include a previous version of one of your own essays, you may not need to obtain permission. See the paragraph below.

    • Your Own Previously Published Articles or Book Chapters

      If the copyright in any portion of your book has been transferred from you to another publisher, then you many need to secure permission from the copyright holder to reprint them in your book.

      First you should check the publication agreement that you signed with the previous publisher. Many agreements stipulate that authors can reuse work in their own authored books or in edited collections without additional permission. You may be required to include an acknowledgment of the previous publication, and we suggest that you do this with all published material, whether it is stipulated in your previous agreement or not.

      If permission to reprint is not granted in the publication agreement, then you will need to obtain permission directly from the copyright holder. Most publishers grant this permission to authors at no fee.

    • Templates for Permissions Requests

      The permissions letter provides a template that can be used when writing to a copyright holder for permission. It asks for the terms that we always hope for and expect. If these terms are granted in full, then we will be fully content.

      But many rights holders provide their own letters or forms in response to authors seeking permission to reprint material. Please check such letters or forms to ensure that they grant the rights you were requesting - and in particular the right to reproduce the materials in all media. If you are unable to obtain permission to reproduce materials in electronic media, or if a rights holder asks an exorbitant amount for those rights, please consult with your editor.

      You will need to provide us when you submit your final manuscript with a full set of documentation for all permission grants you have received.

    • Release Request

      If your book draws on interviews and/or includes photographs taken by you, for your own protection you should obtain permissions from the interviewees or the individuals depicted in the photographs. The Release Request form is provided for your own protection. The Press does not require you to submit interview releases with your final manuscript.

      For more information about copyright and fair use as they apply to scholarly work, we suggest that you consult the Association of American University Presses (AAUP), Copyright and Permissions Resources page. This site provides several useful documents and other websites.

      In particular, the AAUP Permission FAQs are a good resource for academic authors who are interested in understanding how copyright affects their work.

      Additionally, the Stanford Copyright & Fair Use site provides useful information about how to determine fair use and understanding what falls into the public domain.

  • Document Name Description Type
    Permissions Guidelines This document outlines how to obtain and organize permissions for your book. PDF

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