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Editorial Associate (Staff Specialist)

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  • Editorial Associate (Staff Specialist)
    Books Acquisitions Group

    Duke University Press is seeking a capable and enthusiastic Editorial Associate to assist our Editorial Director, working in the humanities and social sciences. The Editorial Associate will be responsible for many essential tasks in the acquisitions process, including direct involvement in reviewing and contracting for manuscripts and preparing manuscripts for production.

    Applicants should possess strong communication and organizational skills and have a desire to learn the ins and outs of scholarly publishing. The ideal candidate also will exhibit the five characteristics expected of all Press employees; exceptional customer service, strong teamwork and collaboration, creative problem-solving, continuous learning, and commitment to diversity.

    This position is listed with the University as Job Code 0083, Staff Specialist. If interested in this opportunity, please follow directions on left side of this page to submit the required electronic application, including your résumé and cover letter, before close of the position AT NOON on Monday, Nov. 20th.

    Position closes on 11/20/2017. Please apply for requisition number 401348279.

  • Job Description:

    I. Editorial Assistance to the Editorial Director

  • A. Assist editor in the acquisition of manuscripts
    • Screen manuscript proposals and help determine project feasibility
    • Draft rejection letters on behalf of the Editorial Director
  • B. Coordinate review process
    • Consult with editors for list of prospective readers
    • Contact potential readers to review manuscripts
    • Send materials to readers; track reader responses and update Editorial Director on status of projects
  • C. Correspond with authors
    • Update authors on progress of review process
    • Communicate suggested revisions and send reviews
    • Offer guidance on manuscript formatting, art preparation, and permissions
  • D. Prepare manuscripts for transmittal
    • Organize final manuscripts and artwork for production process
    • Prepare artwork for approval by designer
    • Organize permissions and copyright information
  • E. Assist with contract requests
    • Assemble materials for contract requests
    • Obtain production cost information
    • Propose book pricing and print runs
  • F. Prepare editorial board packets
    • Write book descriptions
    • Compile project descriptions, reviews, and representative portions of project
    • Copy and distribute packets to board members
  • G. Communicate with other Duke Press teams on behalf of the Editorial Director, as needed
    1. II. Administrative Responsibilities

    2. A. Prepare contracts, budgets transmittal forms, travel forms and reviewer payments
      1. B. Interview, train, and supervise student workers
        1. C. Maintain editorial files and database records; track projects through acquisition processs
          1. D. Assist in preparations for team meetings and press-wide meetings; distribution of materials and room set-up
            1. III. Other

            2. A. Attend academic conferences as needed to assist editors and/or marketing teams
            3. B. Participate on press-wide committees as needed

  • Education/Training

    • Education

    • Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.
    • Training

    • Research responsibilities as well as accepted office management, communications and research practices. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
  • Experience

    Preferred Skills

    1. Four-year college degree or equivalent experience is preferred. Additional graduate-level education in humanities or social sciences is desirable
    2. Excellent writing and communication skills
    3. Ability to juggle and prioritize tasks in order to meet deadlines in a busy work environment
    4. Intellectual curiosity and capacity for creative thinking; ability to work cooperatively
    5. Ability to engage with academic work, regardless of applicant’s main field of study

Contact Us

  • Duke University Press
  • 905 W. Main St. Ste 18-B
  • Durham, NC 27701
  • U.S. phone (toll-free): 888-651-0122
  • International: 1-919-688-5134
  • orders@dukeupress.edu