Editorial Associate (Staff Specialist)

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  • Editorial Associate (Staff Specialist)
    Books Acquisitions Group

    Duke University Press is seeking three capable and enthusiastic Editorial Associates to assist the Editorial Director and other Duke Press editors working in the humanities and social sciences. One of these available positions will work with an Editor where fluency in Spanish is ‘preferred’; a second position will work with an Editor preferring an advanced degree in a field of the humanities or social sciences; for the third position an advanced degree is not necessarily required. Applicants may be considered for a single position or for more than one, depending upon their experience & other qualifications.

    Applicants should indicate within their cover letter the position(s) in which they have an interest, highlighting specific qualifications & experience related to each position for which they’d like to be considered.

    Editorial Associates are responsible for many essential tasks in the book acquisitions process, including direct correspondence with authors, involvement in reviewing and contracting for manuscripts, and preparing manuscripts for production. Applicants should possess strong communication and organizational skills and have a desire to learn the ins and outs of scholarly publishing. Ideal candidates also will exhibit the five characteristics expected of all Duke Press employees; commitment to equity & inclusion, exceptional customer service, strong teamwork & collaboration, creative problem-solving, and continuous learning.

    If interested in these opportunities, please follow directions on the left side of this webpage to submit the University-required electronic application, including your résumé & cover letter, before close of the position At Noon on Friday, April 20th.

    Position closes on 04/20/2018. Please apply for requisition number 401401846.

  • Job Description:

    I. Editorial Assistance

    A. Assist editors in the acquisition of book manuscripts

    • Screen manuscript proposals and help determine project feasibility
    • Assist Editors with the review process
    • Draft rejection letters on behalf of Editors

    B. Coordinate review process

    • Obtain peer reviews of proposals and manuscripts; communicate with reviewers and request honoraria
    • Communicate with authors about manuscripts and art preparation
    • Prepare manuscripts for transmittal into production; organize artwork and permissions; communicate with DUP production team about art and manuscript preparation
    • Prepare materials for contract approval and editorial board meetings; draft book descriptions for editorial board packets

    II. Administrative Responsibilities

    • Prepare contracts, budget transmittal forms, travel forms and reviewer payments
    • Maintain editorial files and database records; track projects through acquisition process
    • Assist in preparations for team meetings and Press-wide meetings; distribution of materials and room set-up
    • Interview, train and supervise student workers

    III. Other Duties

    • Perform routine clerical duties, such as drafting and mailing letters, copying, and filing of correspondence
    • Participate on Press-wide committees as needed
    • Attend academic conferences to represent Duke University Press

  • Education/Training

  • Preferred Skills

    • For one of the three available positions fluency in Spanish is ‘preferred’
    • For 2nd position a four-year college degree or equivalent experience is required
    • For 3rd position additional graduate-level education in humanities or social sciences is ‘desirable’
    • Excellent writing and communication skills
    • Ability to juggle and prioritize tasks in order to meet deadlines in a busy work environment
    • Intellectual curiosity and capacity for creative thinking; ability to work cooperatively
    • Ability to engage with academic work, regardless of the applicant’s main field of study


    • Telephone protocol; office procedures; correspondence; Microsoft Windows, MS Word or equivalent, MS Excel or equivalent.

  • Experience

    • Commitment to Equity & Inclusion
    • Exceptional Customer Service
    • Strong Teamwork & Collaboration
    • Creative Problem-solving
    • Commitment to Continuous Learning

Contact Us

  • Duke University Press
  • 905 W. Main St. Ste 18-B
  • Durham, NC 27701
  • U.S. phone (toll-free): 888-651-0122
  • International: 1-919-688-5134