Development Coordinator & Administrative Assistant to Press Director

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  • Development Coordinator & Administrative Assistant to Press Director
    Office of the Director Group

    Duke University Press is seeking a Development Coordinator to work closely with the Duke Press Director in a variety of ways, with a primary focus on coordinating, developing and implementing the Press’s fundraising initiatives. A major thrust of the Press’s fundraising efforts is securing foundation grants and academic subventions, which help cover annual operating expenses. This position also functions as the Administrative Assistant to the Press Director.

    If interested in applying please follow directions on left side of this webpage to submit the University-required electronic application, including your résumé and cover letter, before close of the position AT NOON on Friday, June 22nd.

    Position closes on 06/25/2018. Please apply for requisition number 401434917.

  • Job Description:

    A. Development Coordinator: Coordinating, developing, and implementing the Press’s fundraising initiatives

    • Researching and writing proposals, as well as donor reports needed when a book is released
    • Coordinating with Press staff (particularly the acquiring editors) on subvention needs for particular books, series, journals, programs, etc.
    • Customizing in conjunction with the editors and their assistants a set of letters to all Press book authors asking for their support in seeking subventions; maintaining a spreadsheet that shows whether authors have received a letter, and tells why they may not have received one
    • Assisting the authors in identifying and providing materials for grant and subvention programs, and in approaching such programs
    • Receiving, depositing, and tracking funds in conjunction with the Press’s Accounting Team and University-wide departments that track finances for gifts and grants
    • Coordinating the Press’s development efforts and practices with the University Development Office, the Office of Research Support, and any outside collaborators or partners
    • Researching potential donation sources and ideas
    • Creating (as needed) and maintaining a database that tracks the status of development efforts and provides that data to others at the Press, including the accounting, editorial, and production staff
    • Handling a variety of ad hoc development projects as assigned by the Press Director or proposed to the Director by the Development Coordinator and Administrative Assistant

    B. Administrative Assistant to the Press Director

    • Coordinating (including taking minutes for) monthly meetings of the Press’s faculty Editorial Advisory Board; including maintenance of the EAB wiki and other administrative tasks, and regular communication with the Board
    • Coordinating and preparing materials for other regular Press meetings, including the contract request meetings and the birthday report meetings
    • Coordinating the Director’s presence and preparedness for meetings or phone conversations with other Duke units, with potential funders, and with potential collaborators on publishing projects
    • Clearing the Director’s travel expenses and other corporate-card charges
    • Handling a variety of ad hoc projects as assigned by the Press Director or proposed to the Director by the Development Coordinator & Admin. Asst.
    • Hiring, training & supervising student workers, as needed, to assist with all projects and programs
  • Education/Training

    Work requires analytical, communications, and organizational skills normally acquired through completion of a bachelor's degree program.

    Required Skills:

    • Excellent communication & organizational skills
    • Interpersonal & teamwork skills
    • Database experience
    • Intermediate Excel
    • Proficiency with MS Office (Word, PowerPoint)
    • Project management experience
  • Experience

    Work requires a minimum of two years administrative experience in an Academic or Research setting. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Contact Us

  • Duke University Press
  • 905 W. Main St. Ste 18-B
  • Durham, NC 27701
  • U.S. phone (toll-free): 888-651-0122
  • International: 1-919-688-5134