Rights and Permissions Information for Journal Editors and Authors

This section provides an overview of how to document any material from another source to be included in your journal article or issue.

  • As an editor, you are responsible for ensuring that your authors acquire the necessary permissions to reprint artwork and written material in your journal. An author's publication agreement assures the Press that he or she has secured the necessary permissions and that the work does not infringe on anyone's copyright.

    As the author, you are responsible for acquiring any permissions needed for inclusion in your article of artwork or written material that belongs to some other party.

    It is important to note, however, that in some cases authors may not need permission to use certain non-original images or portions of text. Some material is in the public domain. In addition, Duke University Press strongly supports fair use. If the article analyzes the image(s) or text in question, we recommend that the author(s) consider making a fair-use claim before asking a rights holder for permission to reproduce the material.

    The links and materials below will assist you in securing permissions or in documenting any images or text that fall under fair use or public domain.

    Document Name Description Type
    Permissions Log An excel file for organizing your permissions documentation. A completed permissions log should accompany any artwork submitted with your manuscript. XLSX
    Permissions Instructions for Authors This document provides a brief overview of Duke University Press's permissions requirements. PDF
    Permissions Form Letter A form letter for requesting permission from the rights holder to use text or images that do not fall into public domain or fair use. PDF

    If you have general questions about permissions issues, especially about fair use, contact the journal's editorial office. You may also wish to seek advice from university counsel before deciding whether you can claim fair use.

    For more information about rights and permissions issues as they apply to scholarly work, consult the Association of American University Presses (AAUP) Copyright and Permissions Resources page. This site provides several useful documents and links to other Web sites.

    In particular, the AAUP Permission FAQs are a good resource for academic authors interested in how copyright affects their work.

    Additionally, the Stanford University Libraries Copyright & Fair Use site provides useful information about determining fair use and what falls into the public domain.


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